![]() ![]() for both the client company and one of its subsidiary companies. Non-Inventory Invoice Processing: Once all merchandise inventory invoices are complete, the process is repeated for all non-inventory items such as warehouse costs, electricity bills, travel expenses, etc.Then invoice is then moved to the entered list. “AP Enter” is used as the digital stamp and features the document ID, company number, vendor number, and date. Invoice Stamping: The bot stamps the invoice in DocuWare with the SAP information, finalizing the process and notifying the AP team that the Invoice was completely processed.Document Numbers are Logged: Bot extracts the Vendor ID and SAP Document Number, logs the information into Excel and sends the document to the Accounts Payable Department.If the balance is zero, the invoice is posted, and a document ID is created. If it does not match, the DocuWare amount is kept, and the number in SAP is overwritten by the automation. SAP Invoice Posting: Invoices from DocuWare are cross-referenced with SAP to make sure all the inventory line items match, and the balance is zero.DocuWare Indexing: Bot indexes all information into DocuWare using data manipulation to extract invoice number, date, sale amount, and line items that note inventory product sizes, material, color, PO Number, etc.Information Extraction: Bot downloads Invoices from DocuWare and extracts information using text manipulation.However, with the addition of Optical Character Recognition (OCR) technology to the initial automation, the bot is able to handle nearly 100% of all the inventory and non-inventory invoice processing. ![]() This task is very monotonous and can take up to an hour per invoice with RPA alone, the automation was able to eliminate 50% of the AP Team’s daily volume by processing the digital invoices. Currently the Accounts Payable department is responsible for sorting through over 500 invoice lines for 100+ invoices daily. A Major International Manufacturing and Retail Company uses both SAP for data entry and DocuWare to keep track of their inventory and non-inventory invoices. ![]()
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